Frequently Asked Questions

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How many people can you host for a reception?
Our facilities  hold up to 90+ seated in the barn.  Up to 110 with overflow area.

 

Can you have a reception on the Upper Plateau? 


Yes, however the prep area is down a hill. There is no way for a catering truck to be driven up to that area. 



Can we make food on the property?


Food must be prepared off site by a licensed caterer.  We do offer a caterer prep area but it is not for

 

cooking in.  A BBQUE caterer is allowed on site.  See Caterers information.

 

Can we serve alcohol? 
Barn Up The Hill has a main bar by the barn for bar service.  We also have a bar that can be placed on the Upper Plateau.  Only one bar can be open at a time.


To serve alcohol you must obtain an event license  and bar opening and closing must be based on your license. 

Can we use a friend for a bartender?
A Professional experienced bartender must manage your event bar.  This cannot be a friend,  family member or anyone associated with the event in any way.   You take full responsibility for your guests and their behaviour.  Shuttle services must be provided.

 

How late can our event go?
Barn Up The Hill rental goes until midnight.
Party noise is off by 11 pm on weekends, 10pm on weekdays.  Tear Down must be complete and property must be vacated by midnight on weekends, 11pm on weekdays.


 

Do you offer tables and chairs?
Yes please see our rental list for details.  Some packages include tables and chairs.
We offer rectangle tables in 8' and  6' sizes, as well as few round tables.

Does Barn Up The Hill offer set up and tear down services?
Yes. Please see our additional services information.  Our Ultimate package provides this.

 

Do you have sound requirements for a Dance or Live Band?

If having a dance outside a professional DJ is required.  DJ can not be a friend, family member or associated in anyway.

There is a sound level expectation that will be provided to your DJ or Band. 

If having a barn dance a professional DJ is recommended, however we have more flexibility for an associated DJ or experienced friend. 

Dance program must be finished at 11pm on weekends, 10pm on weekdays. 


Is there sound equipment?

There is a portable speaker, wireless microphone, blue tooth  system compatible for ceremony and background music, and MC.  Barn has surround sound system for back ground music and AV equipment.  These systems are not for a dance or live music.    Those systems should be provided by your DJ or musicians.  If having a barn dance we have a sound system for a dance for rent.

Is there electrical on the Upper Plateau?
Yes, there is electrical  for the ceremony sites, and around the dance floor.

Is there WIFI? 
The wifi is very spotty so we recommend using a data program for live streaming and downloading all music prior to coming. 


 

Is Camping allowed on the property? 

 

We do not offer camping.
 

There are many campgrounds, B&B's and hotels a few minutes from Barn Up The Hill

 

 

Can Vehicles be left overnight? 
 

 

Yes, but owners cannot come back on the property between midnight and 8 am. 

 

Pick up must be done by 10 am the next morning. 

 

 

Do shuttle services come to Barn Up The Hill? 
 

Yes shuttle services and taxis come to Barn Up The Hill.  We recommend pre ordering to arrive at a specific time or your guests may be waiting well after the event and rental period is over. 

 

Do you have options for someone with mobility challenges?
 

Yes, we have a golf cart service from parking area to ceremony and reception.  We also offer a

 

wheelchair accessible washroom. However the property can be challenging for wheelchairs.
 

Can we bring our animals on the property?
We do not allow personal animals on the property without permission.   If a service animal  is required for attendance permission from Barn Up The Hill is required.   If you would like a dog involved in a ceremony this can be arranged on condition and must be approved first.  Due to the liability issues it needs to be written into your contract.  


What do we offer for children? 
A baby change station can be found in one of the washrooms.  We do not offer high chairs. 
There is a children's play area for children to play with supervision.  Also many of our yard games are great for children. 

 

Can we have flamed candles?
No.  Our structures are all wood and we are in a fire risk area.  We cannot allow any live flame on the property. Battery operated candles are great. We offer battery operated Pillar lights in our rental inventory. 

 

Are we responsible for third party liability?

Yes, you are responsible for obtaining a Special Events Liability Insurance  Policy.  This information will be provided to you in your contract. 

Do we have to sign a contract?
Yes, a contract is required. 

Do we have to pay a deposit?
Yes, there is a non-refundable deposit and the damage deposit  paid up front. 

Is there a Damage Deposit? 
Yes, all events pay a damage deposit based on the type of event.  Events with Alcohol will pay a higher deposit. The damage deposit is returned minus any damage costs and/or additional  last minute rental items or services. 

Do you have a cancellation policy?

Yes, it is included in your event contract. 
Is there an option to change the date? 
Yes, within reasonable notification, within the change window and an administration fee and/or additional deposit may be required. If changing date to a different year that seasons fees will apply your contract price does not forward. 

Can the Bridal Suite hours be added onto? 
Yes, if venue and staff available. However you are not just renting the Bridal Suite you are extending your whole venue rental therefore pricing will reflect that. 

 

Can set up or tear down be done outside of rental hours? 
No, event insurance only covers you for your event rental. If late deliveries or set up is required an additional agreement would need to be set up.  

 

Can we have a rehearsal dinner onsite? 

No, we do not recommend it with your event being set up for the next day. 

What if our Wedding Officiant cannot make the rehearsal? 
Our Team is prepared to conduct your rehearsal if need be. We have years of experience and will communicate with your officiant regarding things they may need to know. 


Is there a question we did not answer please contact us at barnupthehill@gmail.com